Outbound invoices are available in five different ANSI X12 formats. These formats differ by the level of detail they contain. The header and summary area specifications are common to all five formats. The following table lists the formats from the simplest to the most detailed and provides a brief description of each: Format | Description | Invoice Summary | Provides invoice level detail (i.e., total charges for all vehicles contained on invoice) | Division Summary | Provides division or subsidiary level detail (i.e., one detail item is created for each division on an invoice showing total charges for all vehicles within that division) | Vehicle Summary | Provides unit-level detail (i.e., one detail item is created for each vehicle on an invoice showing the total charges for that vehicle) | Vehicle Charge Summary | Provides charge information for each vehicle (i.e., one detail item for each charge incurred by a vehicle for the current billing period) | Vehicle Charge Detail | Provides supporting detail for the vehicle charge summary by breaking out the individual items or services that were purchased (i.e., one supplemental charge item for each item or service received) |
Our EDI invoice process is capable of limiting the number of line items contained on an invoice. This feature allows you to specify the maximum number of line items allowed by your accounts payable system. If that limit is exceeded, we will generate additional invoice numbers using the original invoice number followed by an alphabetic suffix. For example: - 00012345678
- 00012345678A
- 00012345678B
- 00012345678C
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