Charge codes are generated by the PHH Arval billing system to specifically identify an individual purchase, service or fee. These three- or four-character charge codes are classified into one of four categories. Each of these categories has a one-position code associated to it known as "charge type." The following table identifies the four categories and the associated charge type:

The actual charge code and charge type are available on your EDI invoice, provided you receive either our "Vehicle Charge Summary" or "Vehicle Charge Detail" format. To find out more about our format options, refer to our EDI formats.

You can find the verbal description associated to a particular charge code by accessing our charge code tables. To help you determine which table contains the code you are looking for, we have provided a description of the four categories, examples of charge codes and the associated description found in the table, and a link to each code table: 
 
Fee Charge Codes (Charge Type = 'F')

Used for either a recurring monthly fee (per vehicle or per service card) or for a per-incident fee:

Lease Charge Codes (Charge Type = 'L')

Used for charges that are associated with a vehicle and not a service:

Vendor Charge Codes ( Charge Type = 'V')

Used for charges, provided by a third-party service provider, which were purchased with a PHH credit card:

Company-Owned Charge Codes (Charge Type = 'C')

Used for charges associated with the purchase of a company-owned vehicle:

For your convenience all the codes in the four previous tables are combined into a single table, the Complete Charge Codes Table.

Charge Reason Codes - Additional Classification

Each of the above tables has another classification associated to it, known as "Charge Reason Code", which provides additional information about the actual charge. This four character code is also available on your EDI invoice, provided you receive either our "Vehicle Charge Summary" or "Vehicle Charge Detail" format. "Charge Reason Codes" fall into four general categories, which are designated by the first two characters of the code. The categories and the first two positions of the "Charge Reason Code" are identified in the following table: 
 

Category	Reason Type
Company-Owned	CO
Lease Adjustment	LA
Lease Charge	LS
Other Charge	OT

The last two characters of the code represent an additional classification within the above categories. The "Charge Reason Code" is used to specifically identify the exact circumstance that caused a particular charge code to be generated. The following examples are provided to illustrate how charge reason codes provide additional information about the charge code:

Refer to the Charge Reason Code table or All Charge Codes table to view the entire list of charge reason codes.

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