A sample format is provided for versions prior to 003040 and for versions after 003030.
Segment | PHH
Required | IT1 | Baseline Item Data (Invoice) IT102 = '1' (Quantity Invoiced)
IT103 = 'EA' (Each)
IT104 = Total amount due for this division
IT106 = 'VU' (Vendor's unit number)
IT107 = PHH vehicle or unit number
IT108 = 'BP' (Buyer's part number)
IT109 = Breakdown
IT110 = 'ZZ' (Mutually defined)
IT111 = 'LATE CHARGES' | R R
R
R
R
R
O
O
C
C | REF | Reference Numbers REF01 = 'CA' (Cost Allocation Reference)
REF02 = Division Name or Cost Center | O | SLN | Subline Item Detail SLN01 = '1' (Assigned Identification)
SLN03 = '1' (Included)
SLN04 = '1' (Quantity)
SLN05 = 'EA' (Each)
SLN06 = Total charges for this transaction
SLN07 = 'CP' (Current Price)
SLN08 = '1' (Included)
SLN09 = 'GS' (General specification number)
SLN10 = Charge Reason Code (see values)
SLN11 = 'CE' (Class of contract code)
SLN12 = Other Charge Type (see values)
SLN13 = 'SV' (Service rendered)
SLN14 = Charge Code (see values)
SLN15 = 'MF' (Manufacturer)
SLN16 = Supplier Name
SLN17 = 'VN' (Vendor's item number)
SLN18 = Reference Number
SLN19 = 'BP' (Buyers part number)
SLN20 = Charge Breakdown | R R
R
R
R
R
R
R
O
C
O
C
O
O
O
C
O
C
O
C | REF | * Reference Numbers REF01 = 'SV' (Service charge number)
REF02 = Reference Number | O | | PID | * Product/Item Description PID01 = 'X' (Semi-structured)
PID02 = '02' (General product form)
PID05 = Product Description | O | ITA | * Allowance, Charge or Service ITA01 = 'C' (Charge)
ITA04 = '06' (Charge to be paid by customer)
ITA05 = Product Category Code - see codes
ITA07 = Detail charge amount - see Note 2
ITA12 = Quantity
ITA13 = Detail Charge description Note - ITA used for versions prior to 003040 | R R
R
O
R
O
O | ITA | * Allowance, Charge or Service ITA01 = 'C' (Charge)
ITA04 = 'ZZ' (Mutually defined)
ITA07 = Sales tax amount on applicable charges
Note - ITA used for versions prior to 003040 | O | ITA | *Allowance, Charge or Service ITA01 = 'A' (Allowance)
ITA04 = '04' (Credit customer account)
ITA07 = Discount for vehicle | O | SAC | * Service, Allowance or Charge SAC01 = 'C' (Charge)
SAC03 = 'AS' (Assigned by seller)
SAC04 = Product Category Code - view codes
SAC05 = Detail charge amount - see Note 2
SAC09 = 'ZZ' (Mutually defined)
SAC10 = Quantity
SAC15 = Detail charge description
Note - SAC used for versions after 003030 | O R
R
R
R
O
O
O | SAC | * Service, Allowance or Charge SAC01 = 'A' (Allowance)
SAC02 = 'H850' (Tax)
SAC05 = Sales tax amount on applicable charges
Note - SAC used for versions after 003030 | O | SAC | * Service, Allowance or Charge SAC01 = 'A' (Allowance)
SAC02 = 'A310' (Discount)
SAC05 = Discount for vehicle
Note - SAC used for versions after 003030 | O | N1 | Name N101 = 'AD' (Party to be advised)
N102 = Driver's Last Name
N103 = 'EI' (Employee Identification Number)
N104 = Driver Identification Number | R |
* Indicates segment is part of SLN loop - One ITA or SAC segment is created (as part of the SLN loop) for each detail charge item that exists for a particular transaction. The sum of the individual detail charges is equal to the total charges for this transaction. For example if a driver went to a service facility and had the following maintenance performed: (tune-up for $100, brake repair for $80, tires balanced for $20). There would be one SLN segment for the transaction showing $200 in the SLN06 element. The SLN is followed by either 3 ITA or 3 SAC segments showing charge amounts equal to $100, $80, and $20 respectively. These charge amounts are contained in either the ITA07 or SAC05.
- The number of individual items or services that make up a transaction on our invoice is not restricted. Therefore, the number of ITA or SAC segments required to report this detail may exceed the limit defined in the ANSI standards. The loop limit for ITA segments is 10 and the limit for SAC segments is 25.
If you select the Vehicle Charge Detail Format we encourage you to use a version above 003030 in order to take advantage of the expanded capability of the SAC segment. | | |
